{"id":4166,"date":"2021-02-08T21:37:48","date_gmt":"2021-02-08T21:37:48","guid":{"rendered":"http:\/\/www.faretemps.com\/?post_type=jobpost&#038;p=4166"},"modified":"2023-05-10T14:12:47","modified_gmt":"2023-05-10T14:12:47","slug":"administrative-assistant-jobs","status":"publish","type":"jobpost","link":"http:\/\/www.faretemps.com\/es\/jobs\/administrative-assistant-jobs\/","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p>Administrative assistant\u2019s duties and responsibilities include providing administrative support to ensure<br \/>\nefficient operation of the office. Supports managers and employees through a variety of tasks related to<br \/>\norganization and communication. Responsible for confidential and time sensitive material. Familiar with<br \/>\na variety of the field\u2019s concepts, practices and procedures.<\/p>\n<p>Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties<br \/>\nare completed accurately and delivered with high quality and in a timely manner. May direct and lead<br \/>\nthe work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of<br \/>\ncreativity and latitude is expected. Typically reports to a manager or head of a unit\/department.<\/p>\n<p>Job Responsibilities:<\/p>\n<ul>\n<li>Answer and direct phone calls<\/li>\n<li>Organize and schedule meetings and appointments.<\/li>\n<li>Maintain contact lists.<\/li>\n<li>Produce and distribute correspondence memos, letters, faxes and forms.<\/li>\n<li>Assist in the preparation of regularly scheduled reports.<\/li>\n<li>Develop and maintain a filing system.<\/li>\n<li>Order office supplies<\/li>\n<li>Book travel arrangements<\/li>\n<li>Submit and reconcile expense reports.<\/li>\n<li>Provide general support to visitors.<\/li>\n<li>Provide information by answering questions and requests.<\/li>\n<li>Generate and handle reports.<\/li>\n<li>Prepare and monitor invoices.<\/li>\n<li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.<\/li>\n<li>Organize travel arrangements for senior managers.<\/li>\n<li>Book conference calls, rooms, taxis, couriers, hotels etc.<\/li>\n<li>Maintain computer and manual filing systems.<\/li>\n<li>Handle sensitive information in a confidential manner.<\/li>\n<li>Reply to email, telephone or face to face enquiries.<\/li>\n<li>Develop and update administrative systems to make them more efficient.<\/li>\n<li>Resolve administrative problems.<\/li>\n<li>Receive, sort and distribute the mail.<\/li>\n<li>Answer telephone calls and pass them on<\/li>\n<li>Manage staff appointments.<\/li>\n<li>Maintain up-to-date employee holiday records.<\/li>\n<li>Coordinate repairs to office equipment<\/li>\n<li>Greet and assist visitors to the office.<\/li>\n<li>Photocopy and print out documents on behalf of other colleagues.<\/li>\n<\/ul>\n<p>Position requirements:<\/p>\n<ul>\n<li>High school diploma or equivalent. Bachelor\u2019s degree preferred.<\/li>\n<li>4+ years supporting multiple Executive leaders.<\/li>\n<li>Working knowledge of Microsoft Office Outlook, Calendar, PowerPoint, Word, and Excel.<br \/>\nKnowledge of SharePoint and other applications a plus.<\/li>\n<li>Excellent written and verbal communication<\/li>\n<li>Excellent interpersonal skills<\/li>\n<li>Ability to apply good judgment in making independent decisions and coordinating information.<\/li>\n<li>Ability to handle and manage multiple priorities and adapt to rapidly changing needs and<br \/>\npriorities.<\/li>\n<li>Organizational<\/li>\n<li>Problem solving<\/li>\n<li>Pay Rate: $25k-40k per year.<br \/>\nDays\/Hours (shift): Monday- Friday(8am-5pm)<br \/>\n*Hours are subject to change depending on workload, must be flexible.<\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>Administrative assistant\u2019s duties and responsibilities include providing administrative support to ensure efficient operation of the office. 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